Office Hygiene and COVID-19: Can I disinfect my Multi-Function Printer?

Your office’s Multi-Function Printer (MFP) is one of those pieces of office equipment that everyone touches throughout the week. And because of this, your MFPs become a hotbed for bacteria and viruses to congregate and transfer from one employee to another.

While this is always something to consider, it’s especially important right now, with the possibility of a pandemic on the horizon due to the coronavirus COVID-19. While there may only be around 1,000 positive cases in the United States, it’s still a good idea to take every precaution you can in order to reduce the risk of contraction.

Luckily, according to WHO, cleaning and disinfecting of surfaces that may have come in contact with the virus is an effective method of preventing transferral of COVID-19. You don’t want, however, to damage your MFP during the process of cleaning and disinfecting.


While hand sanitizer or soap are the preferred methods of cleaning your hands (of which you should do as frequently as possible), these options aren’t viable for disinfecting your MFP. So what should you use to clean your office’s printer?

Disinfecting wipes are not only great at, well, disinfecting surfaces, they also won’t damage your MFP. You can wipe all surfaces on the outside of your MFP, including the touchscreen, with disinfecting wipes. We recommend the proper use of any disposable disinfecting wipes. Just make sure the wipe isn’t dripping wet, or else it can damage your MFP.

You should not use any disinfecting spray, however. Sprays can get inside your MFP and end up causing damage or interfering with sensors.


It’s always a good idea to keep the surfaces in your office clean — but with COVID-19 looming, it’s a necessity. For any piece of office equipment that is touched frequently by multiple people, disinfection should be a common practice until COVID-19 has been taken care of.

For more information about infection prevention and how to protect yourself from COVID-19, visit WHOs guidelines.

Jill Skelly
I have been in the industry for over 16 years. Over 20 years of sales experience. My first job out of college was as a legislative intern for the Sierra Club, lobbying for environmental and human rights campaigns. I just celebrated my 9th anniversary with Cobb on August 1st. Best place I’ve ever worked – 9 years has flown by! My business card reads: Senior Business Improvement Specialist. I act as an advisor and consultant to my current and prospective customers, keeping them up to date on the latest and greatest document workflow technologies and services that can provide more efficient operations in their business. Interesting fact about me? I spent almost 2 months abroad in Madagascar during my senior year of college. There was a coup due to a presidential election and was stranded in the capital for weeks. The group I was with was smuggled out of the country on a cargo ship and we sailed to Reunion Island during monsoon season.